Capital Office Business Software

Business Software You Won’t Outgrow

LATEST VERSION STATUS V8 Series CAPITAL Business Manager CAPITAL Sales Force Manager CAPITAL Warehouse Manager Version: X Build 1292 Release Date 15th of November, 2018 Maintenance Release Build 1292 18th of December, 2018
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News NEW! EDITION
2018, 15th of November CAPITAL V8, Release X, Available Now!

CAPITAL Office Business Software is pleased to announce that CAPITAL V8,

Release X is available for general download for users with service cover.

A white paper on the new features in the X release will be made available shortly. In the meantime please consult the

What’s New help topic found within the application for further details.

Highlights of CAPITAL V8 Release X include:

CAPITAL Business Manager

Recent licence changes to Google Map services now requires an ‘API Key’. However, you may open address

locations using your browser instead. Release X now supports entering an ‘API Key’ or defaulting to opening your

maps using your web browser.

An entirely new email engine has replaced the older engine which now includes native integrated SSL

connectivity support. This makes it easier to connect to email services that require SSL compliance such as

hotmail, gmail and Office365.

Improved numeric field input and calculator support. Press the arithmetic keys: + (plus), - (minus) / (divide) or *

(multiply) to invoke the calculator operation. To paste the result of a calculation into a numeric field press =

(equal). For example, you may now type: 100 + 20 + 30 = to paste 150 into a numeric field. The - (minus) key does

not invoke the calculator if typed in front of a number.

You may now change the background colours of different transactions (such as invoices, credit notes, purchase

orders and so on) by using the Transaction Colour Properties feature.

It is now easier to change transaction numbers on transactions by using the Change Transaction Number tool. This

change makes it more difficult for users to change transaction numbers accidentally and also reduces the

number of situations where the system must assume what the next transaction number to issue should be.

A link relationship button, and a button for quick access to all debt collection notes, has been added to the

Collections Manager.

Requires Corporate Edition.

When entering customer or supplier product codes under the applicable column on a transaction, if the code is

not found, you are now offered the option to open and view the list of customer or supplier product codes, or

add the missing entry to your list automatically.

Requires Enterprise or Corporate Editions..

You may now specify that the central billing (head office) account will be used in place of individual sub

accounts, when performing the various system related customer credit checks.

You may now easily view the relationships between a central billing (head office) account and its sub accounts,

using the Account & Sub Account Relationships window. To move between the head office and its sub accounts,

highlight the applicable account and press the Select button or double click with your mouse.

It is now possible to prevent sub account (local) processing of transactions. Disabling local processing prevents

payments being entered directly from sub accounts and prevents transactions under sub accounts from being

marked as local to that account. (Not visible to the head office account.)

Password Log On's may now be optionally restricted to a single computer or session at a time, in order to

reinforce security provisions. For example, if a user logs into a computer in one area of the business and then

logs on again using a different computer in a different area, his previous log on becomes invalid and he will

automatically be logged out of the other earlier system.

The Event Viewer now includes an Event Notification system. It is now possible to monitor particular events that

occur within the system and send messages, via the Message Centre, or via email, to nominated users. For

example, you may receive a notification if a customer credit limit is changed, or an account is taken off hold, or if

EFT payment details are altered. Similarly you may receive notifications if product codes are changed, job cards

deleted, or internal processes such as back-up procedures fail.

Mail Groups are a short-cut way of managing and quickly sending emails to a group of recipients.

Deposit & Pre-Payment Management has been improved. The system now better tracks deposits taken against

sales orders and can track multiple deposits against the same order. For example, if a sales order is edited, the

system will alert the operator of any deposits already taken. If the value of a sales order is then increased,

additional deposits can also be accepted. It is also now possible to accept a partial payment for a sales order and

a balancing payment when the final invoice is released from the Back Order Control Centre.

The PowerFind tool now includes a stock status column that can be added to the display grid.

Assembly Manager

You may view under stock control where an item is linked to an assembly as a components or part.

You may now view under stock control where an item is linked to an assembly as a finished item (item to build).

Requires Enterprise or Corporate Editions.

It is now possible to import material or finished stock lists into Assembly Manager.

If you attempt to delete a stock item that is still linked to a stock assembly, the system will now offer to display a

list of all active assemblies associated with that stock item.

General Ledger

A highlight of Release X is the introduction of new multi-year post flow functionality, making it possible to work in prior

financial years and automatically ‘flow’ your accounting changes into subsequent years.

New features include:

It is now possible to create auto reversing accrual journals. When entering general journals, select 'reverse in

next period' or 'reverse in next financial year' when creating a general journal batch. Reversals are handled by

the system automatically for you in most cases.

The Period Access Control tool now allows administrators to selectively lock posting periods for selected sub

ledgers. It is also possible to automatically specify a time period in which the unlocked period is to be kept open

for posting. For example, you may selectively open a particular period inside the Cash Management area, but

automatically close it again after 2 hours.

It is now possible to run the End of Year Close process while other users remain logged in the system. This process

no longer requires exclusive access to the system in order to ‘close’ a year and create the next financial year.

The End Period Wizard also now support multi-year post flow. If you re-run the Wizard in a prior year it will update

all future year opening balances automatically.

It is now possible to enter a journal batch in a previous year and post that batch in the current year and future

years automatically if you wish.

CAPITAL Server Agent

The Change Account Codes tool allows for the bulk re-assignment of account codes for customer and supplier

accounts.

CAPITAL Sales Force Manager

You may now add new contacts to the Contact Manager directly from the Mail Server Messages window.

You may now view the list of blocked email or email that has been manually marked as spam by inspecting the

Blocked Email Log.

The manual mail routing feature has been enhanced.

The application of Spam Filters may now be monitored by viewing which rules are to be applied to the contents

of your mail server.

Advanced Distribution & Inventory

Customer Order Agreements Copy tool has been enhanced with the ability to copy an existing agreement to a

different stock location.

A Clear button has been added to agreement item management, to allow for quick deallocation of allocated

stock.

Asset Manager

The Scheduled Maintenance Tool generates job cards automatically based on the service frequency of applicable

assets.

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